Construction daily report software › Procore daily log
Procore daily log: how it works for GCs and subs
Procore's Daily Log is the daily report inside a GC's Procore project. The team adds entries by type (manpower, weather, notes, equipment, deliveries, inspections, delays, photos and more), subs with collaborator access submit their own entries for the GC to approve, and an admin marks the day complete, which locks it. The GC pays; Procore doesn't charge per user, so subs file free.
The log types
A Procore daily log is a set of separate logs for the same date, each with its own fields. Procore's help center lists entries for:
- People: manpower, timecards, visitors, phone calls.
- Work: the daily construction report, notes, quantities, productivity, scheduled work (pulled live from the project's uploaded schedule), plan revisions.
- Site: observed weather conditions, equipment, deliveries, dumpster, waste, photos.
- Problems: delays, inspections, safety violations, accidents.
Weather comes in from a weather service or from a compatible weather station installed on the job site, and a new day can start from the previous day's entries. Procore also offers a Daily Log Agent, which it says turns field notes and site data into written summaries.
How a day is closed
A user with Admin permission on the Daily Log ticks a box confirming the information is accurate and clicks Complete, or Complete & Distribute to email a summary to the project's default distribution list. Completing the day locks the entries; a banner shows who completed it and when, and an admin can re-open the day to change something. If the project turns on Change History, every edit is listed with the date and time, the user and what changed. A day can be exported as a PDF.
That locking and history is what makes the log useful in a dispute: the record shows what was entered, by whom and when it was closed.
How subs file into the GC's log
A sub working in a GC's Procore project files as a collaborator. Procore's rules, from its help center:
- The GC grants the "Collaborator Entry Only" permission and turns on collaborator entry for specific logs, such as Manpower, Notes, Deliveries and the Daily Construction Report. The last one is off by default, and not every log type allows collaborator entries.
- The sub can pick only its own company and people, and sees only its own entries (or its company's, with a second permission).
- Entries stay pending, editable by the sub, until a GC admin approves them. A rejected entry comes back with a Resubmit button.
- The GC's "Missing Companies" check looks at previous days and suggests which companies haven't filed today, then creates pending entries with only the company name filled in.
Who pays
The GC does. Procore publishes no prices; it charges an annual fee per product based on the dollar value of construction run through it, and it doesn't charge for users, including subs and other collaborators. A sub filing in a GC's project pays nothing. A sub that wants Procore for its own jobs needs its own account and its own quote.
Why subs keep their own report anyway
Filing in the GC's log puts your crew on the GC's record. It doesn't give you yours: after approval the entry belongs to a log the GC controls, a collaborator sees only its own entries, and the day can be re-opened and changed by the GC's admins. When a delay the GC caused costs your crew a morning, the record that makes your case is the one you wrote and sent that day. A sub's own daily report should carry:
- Manpower by trade with hours, and the areas worked.
- Quantities installed, so progress billing and the record agree.
- Delays caused by others: who, when, how long, who you told.
- Directions received in the field, with the name and time.
- Equipment on site, deliveries, safety and photos.
The filled-in example report shows each of these written out.
Tools subs use for their own dailies
| Tool | Price for a small sub | How the report reaches the GC |
|---|---|---|
| Raken | $69/mo (3-user minimum, Basic, billed yearly) | Branded PDF; automatic sending on Performance ($59 a user) |
| CDR | $30/user/mo or $300/yr | Emailed to the project's list when signed |
| DailyBuild | $49/mo per active project, unlimited users | Signed PDF; owner updates by link, email or PDF |
| SafetyCulture (Mitti) | Free for up to 10 people | Shared report from a template you build |
| Dozer | Free for one site; $99/site/mo to send | PDF emailed to the GC on the Site plan, with a blank line to sign on paper; no Procore link: asking for one records a request, and Dozer lists it as needing Procore's approval |
Whichever you pick, file in the GC's Procore when asked and send your own signed report the same evening. The two records should agree; when they don't, yours is the one you can stand behind.
Questions
Does Procore's daily log cost extra?
It's part of the products the GC buys from Procore, priced on construction volume rather than per user. Procore doesn't publish the number.
Can a subcontractor see the GC's whole daily log?
Not with collaborator entry alone. A collaborator sees the logs the GC enabled for collaborator entry and only its own entries, or its company's with an extra permission.
Can a completed Procore daily log be changed?
An admin can re-open a completed day and edit it. With Change History turned on, the edits are listed with who made them and when.
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